City of Carmi, Illinois
City Council Meeting
City Council Chambers, 225 East Main Street
October 15, 2024 at 5:30 p.m.
1. Call to order by Mayor Pollard, Invocation and Pledge of Allegiance.
2. Roll Call.
3. Approve October 1, 2024, Council Meeting Minutes
4. Approve September 2024 Financial Reports for the City of Carmi and Light & Water Departments.
5. Approve and authorize October 2024 vendor invoices for the City of Carmi and Light & Water Departments.
6. City Attorney, Greg Stewart, to discuss ditches, easements, etc.
7. For council consideration, discussion and possible approval:
A) Opening and possibly accepting bids for the Carmi Public Library Roof.
B) Opening and possibly accepting bids for the sale of surplus property.
C) Ordinance No. 1638: An ordinance Establishing and updating the Personnel Policy for the City of Carmi & Carmi Light and Water.
D) Ordinance No. 1639: An ordinance outlining employment procedures for the City of Carmi.
E) Resolution 10.14.24: A resolution to open a checking account for the Carmi Fire Department.
F) Change Order # 24-073-01 – Project Highway 11 – 1000 East Watermain Replacement for an increase of $1740.00.
G) Pay Request: Wiggs Excavating, Inc. $86084.30 for the Hwy 11-1000 E Watermain Replacement. (Pays from NEU funds)
H) Pay Request: Brown and Roberts, Inc. $8722.84 work on Hwy 11 – 1000 E Watermain Replacement (Pays from Carmi Light & Water).
I) Contractor’s Pay Estimate #1 to Wiggs Excavating, Inc. $152656.55 for the Water System Imp. DCEO Rebuild Illinois – Contract A Watermain & PRS. (Pays from Rebuild Illinois Grant)
J) Contractor’s Pay Estimate #4 to Trikote, LLC $37406.25 for the Water System Imp. DCEO Rebuild Illinois – Contract B Water Tank Painting. (Pays form Rebuild Illinois Grant)
K) Construction Engineering Bill #1 Brown and Roberts, Inc. $10660 for the Water System Imp. DCEO Rebuild Illinois – Contract A Watermain & PRS. (Pays from Rebuild Illinois Grant)
L) Construction Engineering Bill #4 Brown and Roberts, Inc. $910 for the Water System Imp. DCEO Rebuild Illinois – Contract B Water Tank Painting. (Pays from Rebuild Illinois Grant)
M) IDOT Letter of Understanding 2nd cell service for traffic signal system.
N) Invoice Conger & Elliott Prof. Corp. for $110.00 for preparation of Rosebud easements (Payable from TIF 2)
O) Invoice for White County Clerk & Recorder for $62.00 – Easement filing for Rosebud Project (Serafini Easement- Payable from TIF 2).
P) Invoice for White County Clerk & Recorder $62.00 – Easement filing for Rosebud Project (Weal Drilling Easement- Payable from TIF 2).
Q) Invoice for White County Clerk & Recorder $62.00 – Easement filing for Rosebud Project (Bryant Easement- Payable from TIF 2).
R) Accept low bid for Rosebud watermain project (Project uses NUE and TIF 2 funds).
S) Resolution 10.15.24: A resolution of the City of Carmi, IL adopting the 2024 White County Multi-Jurisdictional Multi-Hazard Plan.
T) Resolution 10.16.24; A resolution to close the Hillsdale Area Water Project checking account.
U) Resolution 10.17.24: A resolution authorizing the transfer of TIF funds from TIF 1 to TIF 2.
V) Resolution 10.18.24: A resolution setting the petty cash spending limit for the Carmi Police Department at the US Postal Service.
8. Reports and/or updates from Mayor Pollard.
9. Reports from Standing Committees.
10. Business or comments from visitors.
11. Possible closed session to discuss property and personnel issues with no action to follow.
12. Adjournment
_______________________________
Jeff Pollard, Mayor
