The Carmi City Council held a public hearing for a mobile home application for 707 Marguerite Street at 5:15 p.m. on Tuesday, May 21, 2024. Mayor Pollard called the hearing to order. Applicant Chuck Hunsinger stated they would like to be permitted to put a new doublewide trailer at 707 Marguerite Street. The area has been inspected and meets the requirements for the home. The public hearing was closed out at 5:17 p.m.
At 5:30 p.m. Mayor Pollard called the regularly scheduled council meeting to order.
Mayor Pollard presided with the following Alderperson present: Steve Winkleman, Mark W. Blake, Tracy Nelson, Lacey Bradshaw, Jeremy Courson, Mike Knight, Doug Hays, and Sheila Headlee.
The minutes from the May 7, 2024 council meeting were presented. Motion was made by Alderperson Courson and seconded by Alderperson Hays to approve the minutes as presented. The motion carried on roll call by each Alderperson present answering “yes.”
The April 2024 Financial Reports for the City of Carmi and Light & Water Departments were presented for approval. Alderperson Bradshaw had some questions including if a CD had been cashed in as well as transfer of $10,000 from the airport fund to the general account and the overtime in the office. Mayor Pollard said he did not have the CD information available, the transfer out of the airport was something that has been done on a regular basis when the prior treasurer was there. In regard to the overtime, new meters are being installed and with that, they have to be entered into the computer system manually. With no other discussion, Alderperson Headlee made a motion to approve the Financial Reports with a second by Alderperson Winkleman. The motion carried on roll call by each Alderperson present answering “yes.”
The vendor invoices for May 2024 were presented for authorization and approval for the City of Carmi and Light & Water Departments. Alderperson Headlee made a motion to approve the vendor invoices for May 2024 with a second by Alderperson Winkleman. The motion carried on roll call by each Alderperson present answering “yes.”
For council consideration, discussion, and possible approval
a) Approval of Mobile Home Application for Chuck Hunsinger and Joan Morgan at 707 Marguerite Street. A public hearing had been held prior to the meeting; therefore, Alderperson Headlee made a motion to approve the mobile home application with a second by Alderperson Courson. The motion carried on roll call by each Alderperson present answering “yes.”
b) Megan Newman, Chamber Director, addressed the council for the annual donation of the 4th of July fireworks show. Mrs. Newman said due to the State of Illinois not issue any permitting to non-resident companies, they had to change to a vendor in Illinois. The price will remain the same at $12,800 for the show. Unfortunately, the 4th of July was not available so the show will be moved to Saturday, June 29, 2024. Alderman Hays made a motion to do the annual $10,000.00 donation payable from Carmi Light and Water for the fireworks show. Alderperson Knight seconded the motion. The motion carried on roll call by each Alderperson present answering yes.
c) Review and possible approval of west tower repainting and repairs bid. Two bids were received; Trikote LLC for $586,000.00 and MW Cole Construction for $805,000.00. Alderperson Winkleman made a motion to accept the bid from Trikote LLC in the amount of
$586,000.00 for repainting of water tower. The motion was seconded by Alderperson Blake. The motion carried on roll call by each Alderperson present answering “yes.”
d) Brown and Roberts: Water System Improvements, design engineering bill #2 – DCEO Rebuild IL Portion in the amount of $68,733.26. Alderperson Blake made a motion to approve the above engineering bill. The motion was seconded by Alderperson Nelson. The motion carried on roll call by each Alderperson present answering “yes.”
e) Resolution 05.21.24; A resolution to construct, occupy and maintain a 6” water main along and under IL 14. Alderperson Headlee made a motion to approve the above resolution. The motion was seconded by Alderperson Courson. The motion carried on roll call by each Alderperson present answering “yes.”
f) Resolution 05.22.24; A resolution for the temporary closure of Main Street (IL 1 and IL 14) a state highway for the Corn Day Activities starting Friday, October 11, 2024 until Sunday, October 13, 2024. Alderperson Hays made the motion to approve the above resolution. The motion was seconded by Alderperson Winkleman. The motion carried on roll call by each Alderperson present answering “yes.”
g) Change Order #22-074-03—Water System Improvements 2020 IEPA portion. This is a decrease in the amount of $220,598.65. Alderperson Winkleman made a motion to approve the above change order. The motion was seconded by Alderperson Blake. The motion carried on roll call by each Alderperson present answering “yes.”
h) Kieffer Brothers Final Pay Estimate for Water System Improvements 2020 IEPA Portion in the amount of $55,975.60. Alderperson Headlee made a motion to approve the above pay request to Kieffer Brothers. The motion was seconded by Alderperson Courson. The motion carried on roll call by each Alderperson present answering “yes.”
i) Brown and Roberts, Inc. Job 2023-074 IEPA Portion Water System Improvement C&O #5 in the amount of $3,525.90. Alderperson Courson made a motion to approve the above with a second by Alderperson Headlee. The motion carried on roll call by each Alderperson present answering “yes.”
j) Approval of quote from Sternberg Inc. to repair 2004 International Dump Truck. A quote was presented from Sternberg Inc. for repair of the above noted vehicle in the amount of $22,337.17 to rebuild the engine. The vehicle had a turbo replaced recently by Sternberg which was still under warranty; however, they state they will not pay for the costs of the engine repair, only the turbo portion. Mayor Pollard said we needed to go ahead and get the dump truck fixed at it is utilized quite often and we will turn the matter over to City Attorney Greg Stewart. Alderperson Bradshaw asked if the truck was worth repairing. Alderperson Hays said the cost to purchase a new one would be extremely high. With no further discussion, Alderperson Blake made a motion to approve the quote from Sternberg, Inc. in the amount of $22,337.17 to repair the dump truck. The motion was seconded by Alderperson Hays. The motion carried on roll call by each Alderperson present answering “yes.”
Reports and/or updates from Mayor Pollard
Mayor Pollard stated the trash pickup would be normal the week of Memorial Day. Alderperson Courson thanked the City workers for all of their hard work getting everything ready for Opening Day Ceremonies.
Reports from Standing Committees
None.
Business or Comments from Visitors
None.
Closed Session to discuss personnel and property issues with no action to follow:
None.
Adjournment
At 5:48 p.m. Alderperson Courson made a motion to adjourn. Alderperson Headlee seconded the motion. The motion carried on roll call by each Alderperson present answering “yes.”
___________________________
Cynthia J. Attebury, City Clerk
_____________________________
Jeff Pollard, Mayor
